Branded Modular Rental
Reusable structural components with custom graphics, reception, lighting and compact storage. A practical starting point when you need a clear brand presentation and a layout that can adapt to your event brief.
EXHIBITSMAX RENTAL SERVICES
Exhibitsmax provides custom trade show booth rentals for exhibitions across the United States. Our Las Vegas-based production team combines reusable rental structures with custom graphics, branded displays and flexible layouts to create booths that fit your products, brand and event requirements.
From a free 3D booth concept and in-house fabrication to transportation, installation and dismantling, we coordinate your rental booth project from planning through show completion. Your proposal confirms component availability, included services and return arrangements.
Request Booth Rental Quote
Start with the functions your exhibit needs. These are design directions, rather than fixed rental packages; the final components, quantities and availability are confirmed for your show.
Reusable structural components with custom graphics, reception, lighting and compact storage. A practical starting point when you need a clear brand presentation and a layout that can adapt to your event brief.
Shelving, display cases, counters or equipment zones arranged around your actual products. Product dimensions, weight, access and handling requirements guide the display and installation plan.
Screen stations, demonstration counters and space for presenters and visitors. Plan power, network access, cable routes and audience clearance alongside the exhibit layout.
Rental components combined with selected custom features for reception, seating, meeting areas and concealed storage. Furniture and enclosure choices depend on the footprint, privacy needs and current show requirements.
The assigned floor plan determines access. Compare inline rentals, corner booth rentals, peninsula layouts and island rental designs. For the construction approach, explore modular exhibits or custom and hybrid booths; for digital presentation, see booths with LED video walls.
Choose the footprint around your products, demonstrations and meeting needs. Each size page combines rental planning with real project references; it does not guarantee a particular configuration is in stock.
Coordinate a branded backwall, compact reception, product samples and optional screen within 100 square feet.
Explore 10×10 Rental & Design →Use 200 square feet to connect reception, product or software demonstrations, small meetings and integrated storage.
Explore 10×20 Rental & Design →Plan multiple displays and seated conversations in 400 square feet. Island or peninsula access depends on your assigned space.
Explore 20×20 Rental & Design →Organize product stations, demonstrations, meetings and storage across a 600-square-foot footprint.
Explore 20×30 Rental & Design →Coordinate equipment or product displays, AV, reception and meeting areas with clear circulation in 800 square feet.
Explore 20×40 Rental & Design →Use a 900-square-foot square footprint for a central brand feature, distributed displays and meetings, with access confirmed from the floor plan.
Explore 30×30 Rental & Design →Choose the approach around your show program, brand requirements, ownership preference and total project scope.
Reusable structure + custom graphics
Use available inventory for the event. Confirm the rental period, graphics ownership and return scope.
Rental structure + custom fabricated features
Combine reusable inventory with selected brand-specific components. Define which items are rented and which are retained.
Purpose-built structure + greater ownership commitment
Develop a structure around a specific design and longer-term use. Plan storage, maintenance and future adaptations.
Concept diagrams illustrate the approaches; they are not inventory listings. Compare graphics, AV, freight, material handling, electrical service and labor across the full scope. Our booth design team can help evaluate the options.
Planning meetings above a product display? Explore our double deck booth rental and design options to review the selected structure, upper-level use, engineering coordination and event approval scope.
These completed projects document rental services alongside custom fabrication. Their layouts show different display needs; the case studies do not provide an item-by-item ownership list for every component.
10×20 · Las Vegas
Rental + custom fabrication
An illuminated backwall, two front counters and compact seating kept the two aisle approaches open. The documented scope combined custom-fabricated exhibit features with rental services, graphics, transportation and I&D.
View Case Study →
10×20 · The Mirage, Las Vegas
Rental + custom fabrication
Wall-mounted screens, slim demo shelves, branded reception and stools supported software demonstrations in 200 square feet. Rental services and custom-fabricated components formed complementary parts of the project scope.
View Case Study →
20×40 · GWCC, Atlanta
Rental elements + custom exhibit
Large equipment, software demonstration stations and meeting areas occupied distinct but connected zones. The confirmed scope included rental elements, custom fabrication, graphics, freight and on-site installation support.
View Case Study →A turnkey proposal can connect design, rental preparation and delivery under one project plan. The written scope identifies included, optional and excluded work, including which services must be ordered and paid for separately.
| Item | Can Be Included | Confirm in Your Proposal |
|---|---|---|
| Rental Structure & Flooring | Agreed reusable structure and specified floor finish. | Configuration, dimensions, rental period, availability, condition and return responsibilities. |
| Custom Graphics | Approved branded panels, fabric graphics, signage and graphic production. | Artwork, proof approval, revision limits, replacement printing and ownership after the show. |
| Furniture & Displays | Listed counters, shelves, seating, tables and display components. | Quantities, dimensions, upgrades, product loading and any additional rentals. |
| AV & Lighting | Specified screens, lighting and agreed technical coordination. | Power, internet, content, playback equipment, support and designated-provider connections. |
| Transportation | Agreed exhibit freight and delivery or return coordination. | Origin, destination, receiving window, shipment details, material handling, waiting and storage charges. |
| Installation & Dismantling | Listed assembly, graphic installation, removal and return preparation. | Crew scope, work windows, overtime, equipment, special trades and event contractor requirements. |
| Show Services | Service-order coordination or ordering assistance when included. | Electrical, rigging, internet, cleaning, material handling and other venue or official contractor charges. |
On a narrow screen, scroll the table horizontally. A booth builder coordinating an order does not replace the designated contractor responsible for that service.
Compare the full exhibit budget, including freight, labor and show services, with our trade show booth cost and budget guides.
Our Las Vegas-based design and production operation prepares reusable rental structures, approved custom features and graphics for the selected exhibit. The photographs below show company production and preparation capabilities in Las Vegas.
Pre-show checks review component condition, connection hardware, graphic orientation, lighting and AV provisions, and the packing inventory. The extent of trial assembly and client review is confirmed for the project.
See our custom booth fabrication and graphic printing services for the production work that can complement a rental structure.
Prepared rental components can be delivered and installed for U.S. exhibitions under the agreed project scope. Our exhibit transportation team coordinates carrier freight and return arrangements with receiving dates, while installation and dismantling support connects the booth build with the actual move-in and move-out schedule.
Carrier transportation and on-site material handling are separate services. Confirm the receiving method, service orders, labor responsibilities and designated contractors in the current event manual before finalizing delivery. Overhead elements, electrical connections and other specialist work need their own approvals and arrangements.
For local production and show support, explore Las Vegas booth rental services. For technology demonstrations in Arizona, review Phoenix rental options and the documented Nira project.
Compare Los Angeles exhibit services, Anaheim booth rentals and San Diego rental layouts. Each event needs its own venue, receiving and installation plan.
Review Chicago booth rental options for demonstrations and retail displays, Dallas rentals and large-sample planning, or Nashville exhibit configurations for Music City Center briefs.
Explore New York booth rental services for a Javits brief, Atlanta rental and hybrid projects at GWCC, or Orlando trade show booth rentals for OCCC events.
Explore additional markets through our U.S. service locations. For a multi-show program, confirm changing footprints, retained graphics, rental returns and any storage needs before the first event.
Your written proposal defines the rental structure, graphics, flooring, furniture, AV, freight, installation and other work as included, optional or excluded. Confirm the rental period, return arrangements and separate venue or official-contractor charges. The quote scope table above provides a checklist for comparing proposals.
Yes. Custom graphics, branded displays, selected finishes and lighting can make reusable structures specific to your brand. A hybrid approach adds purpose-built features where they support the brief. The final configuration depends on component availability, budget, the assigned floor plan and current show requirements.
It can be included in an agreed turnkey scope. Confirm the assembly and removal tasks, crew, equipment, work windows and any overtime provisions in your proposal. Venue electrical work, rigging, material handling and other designated-contractor services may require separate orders and payment.
Often yes, subject to component availability, booth-size changes and each event’s requirements. Plan the show calendar, graphic reuse and selected custom elements in advance. Confirm which components return after each event, which assets you retain and whether interim storage is needed.
The total depends on the footprint, structure, graphics, displays, furniture, lighting, AV, freight, labor and show location. Compare the complete project scope. Material handling, electrical, internet, rigging and official-contractor charges may be separate; size alone does not establish a fixed rental price.
Share the show name, city, venue, dates, booth dimensions, open sides and floor plan. Include product or demo requirements, meeting needs, brand assets, AV plans, target budget and decision deadline. The current exhibitor manual helps establish approvals, service orders and receiving dates before a project schedule is confirmed.
Share your show, venue, dates, booth size, floor plan, display or demo needs and target budget. Select Rental, Hybrid Rental or Not Sure so our team can review the design direction, component availability and delivery scope.